PCEA KIKUYU HOSPITAL

PCEA Kikuyu Hospital is a faith-based healthcare institutiondedicated to providing quality, affordable healthcare and training servicesdriven by Christian values. The hospital has four units namely, General,Eye, Orthopaedic & Rehabilitation, and Dental. In addition, the hospitalhas a School of Nursing, and a satellite clinic located at Matasia in Ngong.

We are committed to ethical stewardship andfinancial accountability in fulfilling our mission.

Position Title: Assistant Accountant

Location: PCEA Kikuyu Hospital

Reports To: Unit Accountant

Employment Type: Full-time

Job Purpose

The overall purpose of this role is to support the hospitals financial operations by ensuring accurate billing, timely payment processing, and effective reconciliation of accounts. It involves maintaining up-to-date financial records, verifying patient and supplier transactions, and ensuring compliance with internal policies and regulatory standards. The role contributes to revenue assurance through diligent review of claims and bills, and supports audit readiness by organizing financial documentation.

Key Responsibilities

1. Patient Billing & Revenue Assurance

· Verify patient bills to ensure they are complete, accurate and reflect the actual services rendered, cross-checking with treatment records and departmental reports before final posting.

· Review SHA claims to confirm eligibility, completeness of documentation and compliance with SHA submission protocols. Follow up on rejected or pending claims to support timely revenue collection.

2. Financial Reporting & Reconciliation

· Prepare discharge inns reports that summarize patient financial activity and support management in decision making and financial planning.

· Review monthly debtors reports to identify outstanding balances and trends. Conduct reconciliation exercises with patients, insurers and other stakeholders to resolve discrepancies and update financial records.

· Participate in monthly reconciliation of supplier statements to ensure that all payments, credits, and outstanding balances are accurately reflected in the accounting system.

3. Accounts Payable & Supplier Management

· Receive supplier invoices from the Stores Department and verify them against Internal Purchase Requisitions (IPRs), Local Purchase Orders (LPOs), and Goods Received Notes

· (GRNs). Ensure all invoices are properly supported and accurate before posting into the ERP system.

· Prepare payment vouchers for suppliers and other creditors, ensuring that all relevant bills and documentation are attached and properly authorized.

· Itemize supplier payments in their respective accounts and maintain clear records to ensure traceability and compliance with procurement procedures.

Qualifications & Experience

· CPA Part II/ACCA Part II.

· A minimum of two (2) years of relevant experience preferably in a hospital setting.

Key Competencies

· Strong understanding of accounting principles and financial processes.

· Proficiency in using ERP systems for financial data entry and reporting.

· High level of accuracy and attention to detail in handling financial records.

· Ability to reconcile accounts and resolve discrepancies efficiently.

· Familiarity with statutory regulations including KRA, NSSF, and SHIF/SHA.

· Competence in verifying financial documents and ensuring compliance.

· Integrity and discretion in handling confidential financial information.

· Ability to work collaboratively within a finance team and support audit processes.

Why Join Us:

· Opportunity to contribute to a meaningful cause in healthcare

· Work in a supportive, mission-driven environment

How to Apply:

For more details and how to apply, please visit the Hospital website.

Website: www.pceakikuyuhospital.org

Application deadline will be on 24th June 2026. Only shortlisted candidates will be contacted.

Only shortlisted candidates will be contacted.

JOB DESCRIPTION ASSISTANT ACCOUNTANT

PCEA Kikuyu Hospital, a leading mission-based healthcare institution, invites applications from suitably qualified and motivated candidates for the position below. The Hospital is committed to providing quality, affordable healthcare guided by Christian values and delivering holistic care through its General, Eye, Orthopaedic & Rehabilitation, and Dental units, as well as its School of Nursing and satellite clinic in Matasia, Ngong.

Position Details

Position: Assistant Accountant

Location: PCEA Kikuyu Hospital

Reports to: Unit Accountant

Employment Type: Full-time

Job Purpose

The purpose of this role is to support the hospitals financial operations by ensuring accurate billing, timely payment processing, and effective reconciliation of accounts. It involves maintaining up-to-date financial records, verifying patient and supplier transactions, and ensuring compliance with internal policies and regulatory standards. The role contributes to revenue assurance through diligent review of claims and bills, and supports audit readiness by organizing financial documentation.

Key responsibilities

1. Patient Billing & Revenue Assurance

· Verify patient bills to ensure they are complete, accurate and reflect the actual services rendered, cross-checking with treatment records and departmental reports before final posting.

· Review SHA claims to confirm eligibility, completeness of documentation and compliance with SHA submission protocols. Follow up on rejected or pending claims to support timely revenue collection.

· Assist in the review of consultants claims and payments by validating that services were rendered and receipts are properly recorded in the system. Ensure that payments are processed based on verified documentation.

2. Financial Reporting & Reconciliation

· Prepare discharge inns reports that summarize patient financial activity and support management in decision making and financial planning.

· Review monthly debtors reports to identify outstanding balances and trends. Conduct reconciliation exercises with patients, insurers and other stakeholders to resolve discrepancies and update financial records.

· Participate in monthly reconciliation of supplier statements to ensure that all payments, credits, and outstanding balances are accurately reflected in the accounting system.

· Assist in the preparation of audit schedules by compiling relevant financial data, documentation, and reconciliations for both internal and external audits.

3. Accounts Payable & Supplier Management

· Receive supplier invoices from the Stores Department and verify them against Internal Purchase Requisitions (IPRs), Local Purchase Orders (LPOs), and Goods Received Notes (GRNs).

· Ensure all invoices are properly supported and accurate before posting into the ERP system.

· Prepare payment vouchers for suppliers and other creditors, ensuring that all relevant bills and documentation are attached and properly authorized.

· Itemize supplier payments in their respective accounts and maintain clear records to ensure traceability and compliance with procurement procedures.

· Assist in the allocation of payments to the creditors ledger, ensuring accurate posting and reconciliation of accounts.

4. Cash & Cheque Management

· Verify receipts recorded in the system against actual cash, cheque, and credit card collections.

· Investigate and resolve any discrepancies to maintain integrity in revenue reporting. Perform periodic checks of the petty cash float, reviewing supporting documents and ensuring that expenditures are properly authorized and recorded.

· Ensure that unused cheques are securely stored under lock and key at all times. Maintain proper records for cancelled cheques ensuring they are accounted for and traceable. System & Ledger Maintenance.

· Maintain the general ledger within the hospitals accounting or ERP system, ensuring that all financial transactions are accurately recorded and categorized.

· Assist the Unit Accountant in ensuring that financial data is up-to-date, reconciled, and ready for reporting or audit purposes.

· Any other responsibilities assigned to the jobholder by the supervisor from time to time.

Qualifications & Experience

· CPA Part II/ACCA Part II.

· A minimum of two (2) years of relevant experience preferably in a hospital setting.

Key Competencies

· Strong understanding of accounting principles and financial processes.

· Proficiency in using ERP systems for financial data entry and reporting.

· High level of accuracy and attention to detail in handling financial records.

· Ability to reconcile accounts and resolve discrepancies efficiently.

· Familiarity with statutory regulations including NHIF, KRA, NSSF, and SHA.

· Competence in verifying financial documents and ensuring compliance.

· Effective management of petty cash and cheque handling procedures.

· Analytical skills to interpret financial data and support decision-making.

· Good organizational skills to manage multiple tasks and meet deadlines.

· Strong communication and interpersonal skills for working with internal and external stakeholders.

· Integrity and discretion in handling confidential financial information.

· Ability to work collaboratively within a finance team and support audit processes.

· Problem-solving mind set with a proactive approach to financial issues.

· Capacity to adapt to changing financial systems and regulatory requirements.

· Commitment to continuous learning and professional development in accounting.